Aionys Team
  • Team Lead
  • 5 Full-stack Developers
  • UX/UI Designer
  • 2 Quality Assurance specialists
Services we Provided
  • Mobile Development
  • Web Development
  • Platform Development
  • UX/UI Design
  • Тesting
Technologies
  • React
  • React Native
  • Java
  • PostgreSQL
  • AWS
  • Google Maps API
  • Moodle (customized)
  • TypeScript
  • JavaScript
Cleaning staff using a mobile workforce management app to view schedules, tasks, and job details in a digital operations platform
Client Overview

Our client is a large U.S.-based cleaning services provider operating under a recurring contract model and managing dozens of distributed facilities on a daily basis. The company was facing high staff turnover, increasing operational costs, and a lack of real-time transparency across core business processes. Without a unified system, it became increasingly difficult to manage workforce scheduling, employee workloads, service quality, and financial operations.

The client approached Aionys to build a unified digital platform that would centralize workforce and operations management, reduce operational costs, and make the business more scalable and predictable.

Clients’ Challenges
  1. Operational processes could not withstand the daily workload

    Planning was done manually. Schedules frequently overlapped, tasks changed at the last minute, and information reached employees with delays. This resulted in missed deadlines, scheduling conflicts, and constant operational stress within the team.

  2. Lack of objective data on staff performance and service quality

    The company had no accurate data on how employees performed on-site. Time tracking was imprecise, performance metrics were absent, and service quality was evaluated irregularly. This led to payroll disputes, decreased motivation among cleaners, and reduced service consistency.

  3. Long onboarding cycles and increasing turnover

    New employees were trained “on the fly” without structured onboarding or unified training standards. This slowed down adaptation, increased error rates, negatively impacted service quality, and intensified staff turnover.

  4. Manual processes increased costs and slowed down operations

    Process management relied on Excel, messengers, and manual supervision. This approach caused errors, resource waste, and prevented the company from building a sustainable operating model.

  5. Information loss and delays due to fragmented communication

    Communication between administration, managers, and cleaners was spread across multiple channels. Messages were lost, tasks duplicated, and critical clarifications arrived late.

Workforce scheduling dashboard showing task timelines, shift planning, and team assignments in a digital operations platform
Our Solution

Aionys acted as a full-cycle partner, providing deep operational diagnostics and delivering a platform designed to reduce staff turnover, lower operational costs and increase business controllability. The solution covers all core company processes, from team and task management to time tracking, service quality control, and staff training.

Unified Digital Workspace for the Entire Team

The platform was deployed as a single digital workspace with a flexible role-based access system. It is available via a web interface and native mobile apps for iOS and Android.

Administrators manage teams, schedules, tasks, and requests, while monitoring performance, resources, and client interactions within one unified system. Cleaners receive personalized access to their assignments, schedules, and communication channels with administrators from any device and any location.

Unified digital workspace dashboard for cleaning services business showing team scheduling, task management, and workforce coordination interface
Smartwatch interface for cleaning services time tracking with automatic task logging and workforce activity monitoring
Smartwatch Integration and Accurate Time Tracking

To eliminate manual input and disputes, the platform integrates with corporate smartwatches. Cleaners automatically log their start and end times, as well as task completion. This ensures accurate time tracking and creates a reliable data foundation for analytics and financial calculations

Comfortable Experience for Multinational Teams

The platform supports a multilingual interface, allowing users to select their preferred system language. This ensures a consistent and user-friendly experience for multinational teams without the need to create separate product versions.

Multilingual workforce platform for managing multinational cleaning teams
Centralized finance and analytics platform for cleaning services business operations
Centralized Finance and Analytics System

The Finance & Accounting module automates payroll, bonuses, and penalties based on completed tasks and logged working hours, significantly reducing errors and manual operations.
The Analytics & Reporting module provides aggregated data on completed work, staff utilization, time tracking, and resource usage, enabling management to identify bottlenecks and make data-driven decisions.

Unified Communication Environment

Built-in communication channels connect administrators and cleaners inside the platform. All messages, requests, and clarifications are handled in one interface without relying on third-party messaging tools. This reduces operational delays and minimizes the risk of information loss.

Mobile messaging interface for workforce communication between administrators and cleaners in a unified operations platform
Mobile e-learning interface with gamified training modules for cleaner onboarding and skill development
Online Training and Motivation Through Gamification

A dedicated learning module was implemented for cleaners, including:

  • Structured onboarding
  • E-learning courses
  • Testing and assessments
  • Gamification elements
This significantly accelerates employee onboarding and adaptation, increases engagement, and creates a scalable internal learning ecosystem.

Value Delivered

The following metrics show the measurable impact of the platform on daily operations and workforce efficiency:

  • Icon representing increased workforce productivity and performance growth
    +78% increase in staff productivity

    Resulting from the transition from manual coordination to automated scheduling, real-time task tracking, and transparent performance evaluation tied to KPIs.

  • Icon illustrating reduced operational time loss and workflow optimization
    -55% reduction in operational time waste

    Centralization replaced manual management, reduced conflicts, and accelerated task execution.

  • Icon showing automated and accurate time tracking with smartwatch integration
    100% accuracy in time tracking

    Achieved by eliminating manual input through mobile and smartwatch automation, removing human errors and payroll disputes.

  • Icon representing automated payroll and reduced financial calculation errors
    -35% fewer payroll and financial calculation errors

    Automated payroll processes minimized the need for manual corrections.

  • Icon symbolizing faster employee onboarding and digital training processes
    –40% reduction in onboarding time

    Built-in e-learning and structured onboarding accelerated new hires’ ramp-up and reduced administrative workload.

Clients'
Kind Words

We take great pride in the successes of our clients, treating each one as an integral part of our extended family. Their inspiring stories prove the real impact and tangible results of our work.

  • I'm impressed with Aionys Company's commitment to a collaborative and feedback-driven approach. They value our opinions on their work quality and improvements. During our first project, they exceeded expectations by completing the task in one week instead of the promised two, which resulted in extending our collaboration.

    Yuntao Jia
    Co-Founder at One Market
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  • The Aionys team shares our values and work approach. In our first meeting, they listened carefully to what we wanted for a project about managing resources and security in our cottage community. They suggested a plan with a detailed description of steps, technologies, timelines, and costs. Everything was clear and fast. Thanks to our teamwork for the past 2 years, we were the first to use such a solution for real estate in our region.

    Oleksandr Kasimirov
    Chief Executive Officer at NEWSIDE
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  • Katerina Romanova

    It was important for us to have a flexible approach and the ability to react quickly to new tasks, especially when they required urgent realization. Working in real estate, especially with luxury property, requires a high level of professionalism and attention to details. With their technical skills and expertise, we are confident that our partnership with Aionys will continue to give quality and reliable results for our business.

    Katerina Romanova
    Co-Founder at EstateVisor
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  • Sergey Plotnikov

    Aionys’ quality and timing of deliverables were excellent and in line with the client's plan, earning them positive remarks. They stayed within the target cost range and led an efficient workflow. Overall, their communicative approach made the partnership a fruitful one.

    Sergey Plotnikov
    Head of Software Development at OGResearch
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  • Yoani Matsakis

    Despite doing it entirely via e-mail and by phone, Aionys communicated effectively with the client to assist in repairing hardware. The external team was complimented for their dedicated and timely approach to the operation.

    Yoani Matsakis
    President, Chief Executive Officer at Telemedicine Technologies
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  • Wilfried Mausz

    Aionys impressed me with their technical materials, open discussions and competence in solving our problems. They have exceptional communication skills, providing quick and transparent responses. The two-week trial period for developers was a great opportunity to evaluate their capabilities before contracting. Overall, I highly recommend Aionys for their reliability and professionalism.

    Wilfried Mausz
    Chief Executive Officer at Dataformers GmbH
  • Felix Cameron

    Thanks to Aionys' initial efforts, the client sees a significant improvement in their overall performance. The team is great at communication and is receptive to feedback. They prove that they can deliver tasks on time.

    Felix Cameron
    Chief Technical Officer at Navian Investment Group
  • Vytis Valentinavičius

    Aionys impressed us with their top-notch work and timely delivery, aligning perfectly with our goals. What really stood out was their open and friendly communication, which made working together plain sailing and led to a great partnership experience for both sides.

    Vytis Valentinavičius
    Chief Technical Officer at Upcoming Health UAB
  • Jack Arru

    Their team's dedication and ability to provide an accurate estimate were impressive. The active involvement of the CTO and co-founder in every meeting ensured that our project progressed smoothly and efficiently, allowing for seamless communication and the exploration of alternative solutions. Despite the increased scope, they went above and beyond to adhere to our budget and deliver everything on time. It was an absolute pleasure collaborating with Ivan and the entire Aionys team.

    Jack Arru
    Chief Technology Officer at BETA Technologies
  • Juan García

    This was an ambitious project, and the Aionys team demonstrated not only a deep understanding of our industry and technical expertise, but also the ability to adapt to the unique requirements of our business. They took over all the stages of the process and ensured its successful implementation and support. We appreciate their strategic vision and ability to provide solutions that offer new perspectives in the emerging market.

    Juan García
    Chief Information Officer at CargoTech Solutions
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  • Helena Thompson

    The implementation of the solution has become a key factor for improving time and productivity control, while also enhancing comfort and convenience for our employees. The integration of technical solutions and an online training portal have significantly improved the development of our employees and strengthened our corporate culture. The results speak for themselves: increased staff efficiency and reduced staff turnover.

    Helena Thompson
    Director of Human Resources at Maxie
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  • Lacy Roberts

    Their responsiveness, dedication, and ability to consistently meet deadlines are invaluable to our project. Aionys has unrivalled problem-solving skills and provides solutions that others cannot. Their founders have technical expertise and prioritize clear communication, making us feel like more than just a client. With 24/7 availability and unwavering support, Aionys has become an integral part of our team over the past 7 years.

    Lacy Roberts
    Director of Operations at Intrex
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  • Mindaugas Vaicius

    Working with an outsourcing company, especially from another country, was new to us, and Aionys was our first experience in this regard. When we started creating a new product, we needed a partner with expertise. Talking to your developers, especially Alina, left a lasting impression. These experienced individuals resonated with us and gave us confidence in our partnership.

    Mindaugas Vaicius
    Chief Operating Officer at DocLogix
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  • Natalija Jonušienė-Lermontova

    We have enjoyed working with Aionys for about three years, and we are pleased with the results. Dealing directly with the company’s owners was crucial for us to ensure that our feedback is heard and incorporated into their work. Working with Aionys gave us access to their specialized knowledge, the resources we need, and the ability to delegate tasks to a qualified team.

    Natalija Jonušienė-Lermontova
    Chief Executive Officer at DocLogix
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  • Andrea Woll

    The Aionys team was tasked with developing a solution to streamline the bike rental process while increasing convenience, transparency and user engagement. They rose to the challenge, exceeding our expectations with their out-of-the-box ideas. Thanks to the teams’ professionalism and dedication, the application attracted new customers and positively influenced our sales.

    Andrea Woll
    Co-Founder at Bikepro
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Ready to Discuss your project with us?
  • In touch 24 hours a day, 7 days a week
  • Individual attitude to clients
  • Unique solutions for each project
  • Flexible adaptation to needs
  • Support in Critical situations
Alexey Alexey Co-Founder & CEO
Ivan Ivan Co-Founder & CTO


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